Hiring managers scan quickly. Your email should answer: who are you, what role, and why you’re a match.
Job application email format
- Subject: Application — [Role], [Your Name]
- First line: role + where you found it
- 2–3 bullets: proof of fit
- Attachments: resume/portfolio
- Close: thank you + availability
Template 1: standard application
Subject: Application — [Role], [Your Name] Hello [Name], I’m applying for the [Role] position. I have [X] years of experience in [area]. Highlights: • [Achievement #1] • [Achievement #2] • [Relevant skill] I’ve attached my resume. I’d welcome the chance to discuss. Thanks, [Your Name]
Template 2: referral
Subject: Referred application — [Role], [Your Name] Hi [Name], [Referrer name] suggested I reach out regarding the [Role] position. I’ve attached my resume. My background in [area] includes: • [Proof] • [Proof] Would you be open to a quick call next week? Regards, [Your Name]
Template 3: cold email to hiring manager
Subject: Interest in [Role/Team] — [Your Name] Hello [Name], I’m reaching out because I’m interested in [team/role]. I’ve worked on [relevant work], and I believe I can help with [goal]. Could I share a quick 2–3 minute overview and ask if you’re hiring? Thanks, [Your Name]
Want more templates?
Open the Templates page for copy-ready formats.