Leave Application Email: Annual Leave, Personal Leave, and Emergency Leave

A leave email should answer: when, why (briefly), and coverage.

Leave application email format

Dates: start and end
Reason: 1 line
Coverage: handover / status
Request: approval

Annual leave example

Subject: Leave request — [dates]

Hello [Manager Name],

I would like to request leave from [start date] to [end date] due to [brief reason].

I will complete [task] before I go and hand over [item] to [name].

Please approve the request when convenient.

Regards,
[Your Name]

Emergency leave example

Subject: Emergency leave — [date]

Hi [Manager Name],

I need to take emergency leave today due to an urgent personal matter. I will be reachable by email for anything critical.

Thanks,
[Your Name]

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